As promised, this video tutorial will go through how to remove blank rows in Excel and make sure no data is lost whatsoever! And even though it’s advanced, it won’t give you much headache.
See the video tutorial and transcription below:
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The previous video covered a general way that described how to remove blank rows in Excel.
But we can’t use it at all times. That quick way is safe only when all the rows you wanna delete are completely blank, so there are no data to lose.
The problem is if one or more rows contain not only blank cells, but also cells that store some information.
Remember the table from the previous tutorial? Row 5, specifically cell D5, contained the number 555. Let’s say that the information is very important and we can’t afford to lose it.
But this is what would happen if we did remove blank rows the way we saw in the previous tutorial. Find the blank cells and delete the highlighted rows and you see that our important figure has also been deleted.
Let’s undo the change now and see how we can solve the task without losing the data.
The advanced way we’re talking about uses the filter option. We’ll guide you through it step by step.
First, we need to add a filter to the table. Select the columns you want to filter through. Keep in mind, though, that you must select the whole columns. If you select just the column headers, the filter won’t work properly.
Once the columns have been selected, click on ‘Data’ tab, look for ‘Sort & Filter’ and click on ‘Filter’.
Buttons with an arrow appear and you’re ready to filter out what you need, in this case all blank cells, column by column.
We’re gonna have a look at it together, now.
Start with the first column. Click on the button and untick ‘Select All’.
Then select ‘Blanks’ to filter out only the blank cells in this column. Click on OK.
We’re starting to filter out blank rows which we’re gonna delete in a while.
It is now obvious that the cell D5 contains some data which we want to keep. So, we’ll use the filter in row D, too, and we’ll do it the same way as we did a while ago – we’ll filter out only the blank cells.
Well, there you go! You can use this way to filter through the columns safely, so that only the rows that contain no values are visible eventually.
And now we can delete these rows that we filtered out.
Highlight them, right-click, select ‘Delete Row’ and the blank rows have been removed!
All you need to do now is turn the filter off, so go to ‘Data’ tab and click on the ‘Filter’ button again.
The table displays the previously hidden rows. All the blank ones have been removed, but the partially filled row with the important data is still there!
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